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Privacy Statement

This privacy statement sets out how Optyma Security Systems Ltd (Optyma) uses, processes and protects any personal data or information that you give when you interact with our organisation.

Optyma is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, and then you can be assured that it will only be used in accordance with this privacy statement and our personal impact assessment.

Optyma may change this policy from time to time by updating this page. This will be available on our website. In the case of a material change this will be sent to you. This statement is effective from 9th May 2018

What we collect.

We may collect your personal data that includes the following:

ž   Name and job title.

ž   Contact information including email address.

ž   Demographic information such as postcode, preferences and interests.

ž   References (for employment).

ž   Training information including training certificates (for employment).

 

What we do with the information we gather?

For applicants - We require this information during the process of assessing suitable candidates for the position in the company, this will only be disclosed to authorised nominated persons. If you wish to see the full list of your Natural Rights, please contact Optyma Security Systems Ltd at 6 Harcourt Road, Bexleyheath, Kent, DA6 8AQ

For customers - We require this information, so we can deliver your system or service, understand your needs and provide you with a better service and for the following reasons:

 nternal record keeping

·      We may use the information to improve our products and services.

·      We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.

·      From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

·      We may monitor your accounts within our sites to assist with problem solving or other software conflicts that arise. This is always via a ticketing system where your personal information is closely guarded and is not retained once the problem is resolved.

 

Who do we share your personal information with?

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Security

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies (where applicable)

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

-          Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Your rights and access to information.

You may request details of the personal information we hold about you under the GDPR and Data Protection Act 2018. A small fee will be payable. If you would like a copy of the information held on you please write to Optyma Security Systems Ltd, 6, Harcourt Road, Bexleyheath, Kent DA6 8AQ.

If you believe that any information we are holding is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

 

For further details of GDPR including your full rights, please visit the Information Commission Office at https://ico.org.uk/